April 16, 2007 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, April 16, 2007 at 4:00 p.m.
Attending:
Mayor: S. L. Winchester
Councillors: L.V. Jangula at 4:05 p.m.
R-R. Leonard
D. S. McRae
G.T. Phelps
J. M. Presley
M. Theos
Staff: R. Wiwchar, Acting Administrator
J. Ward, Manager of Corporate Administration
K. Lagan, Director of Operational Services
D. Slobodan, Director of Regulatory Services at 4:10 p.m.
P. Crawford, Director of Planning Services
T. Manthey, Director of Financial Services
N. Henderson, Planner
J. Nelson, Manager of Finance
The meeting was called to order at 4:02 p.m.
1.00 MINUTES
Moved by Phelps and seconded by Presley that the minutes of the regular Council meeting held April 10, 2007 be adopted.
Carried
2.00 INTRODUCTION OF LATE ITEMS
Mayor Winchester approved the addition of one late item to the agenda.
3.00 DELEGATIONS
Ben Vanderhorst of Meyers Norris Penny presented the 2006 Financial Audit Report to Council, Key Financial Indicators, and the 2006 Consolidated Financial Statements.
4.00 COMMITTEE/STAFF REPORTS
.01 FIRE AND RESCUE AGREEMENT 7200-20
Moved by McRae and seconded by Presley that Council approve the attached Comox Valley Fire and Rescue Services Agreement; and
That the Mayor and Manager of Corporate Administration be authorized to sign the agreement on behalf of the City.
Carried
.02 D.P. NO. 0620 ALAN FLETCHER 3060-20-0620
Moved by Presley and seconded by McRae that Development Permit No. 0620 be issued to Alan Fletcher Consulting Ltd. to allow for the construction of 8 strata title warehouse/office units in 2 single storey buildings of approximately 1200 m2 in area at 2459 Cousins Road as outlined in Schedule No. 1, subject to the following conditions:
1. Compliance with the recommendations in the Riparian Area Regulations assessment report dated January 31, 2007 prepared by R. Wong and Associates and bonding of $10,300.00 for the cost of construction monitoring, supervision and inspections and post development monitoring for 2 years as outlined in Schedule No. 2;
2. Provision of landscaping materials, irrigation, fencing and installation valued at $21,810.00 as outlined in Schedule No. 3;
3. Stormwater Management approved by the Director of Operational Services connecting to the City’s Stormwater Drainage System; and
4. No access will be allowed onto Tater Place and a covenant restricting this access is required to be registered prior to the issuance of a building permit.
That if the permit holder has not substantially commenced any construction to which the permit was issued within twelve (12) months after the date it was issued, the permit lapses.
Carried
.03 DCBIA 2007 BUDGET 1971-20 BIA
Moved by Leonard and seconded by Phelps that Council approve the DCBIA 2007 proposed budget and requested tax levy for the amount of $60,000.00.
Carried
.04 POLICING CONTRACT 2007/2008 FINAL APPROVAL 1660-20
Moved by Theos and seconded by Jangula that Council grant final approval to the 2007/2008 Municipal Contract Policing Resource request in the amount of $3,083,945 representing 90% of the contract cost for an established strength of 25.7 members.
Carried
.05 RCMP CRIME ANALYST POSITION 1660-20
Moved by Jangula and seconded by McRae that Council approve the addition of a crime analyst position for the Comox Valley RCMP Detachment, to be funded jointly by the Town of Comox and the City of Courtenay based on the following formula:
2007: 70% City of Courtenay, 30% Town of Comox
2008 and forward: Cost allocation to be based on the relative established strength ratio between Courtenay and Comox.
Carried
Staff were directed to contact the Comox Valley Detachment regarding accounting for the Crime Analyst Position for any work performed outside the municipal boundaries of the City of Courtenay and Town of Comox.
.06 2006 ANNUAL FINANCIAL STATEMENTS 1870-03
Moved by Leonard and seconded by Presley that Council accept:
1. The Audited Financial Statements for the year ended December 31, 2006; and
2. The report of Council remuneration, expenses and contracts for the year ended December 31, 2006.
Carried
7.00 UNFINISHED BUSINESS
Mayor Winchester inquired whether there were any members of the public wishing to make a submission regarding Development Variance Permit No. 0702, and there were none.
.01 DVP 0702 KROPELIN/GALLANT 3090-20-0702
Moved by Leonard and seconded by Presley that Development Variance Permit No. 0702 be issued to Wade Kropelin/Regina Gallant to provide relief from the City of Courtenay Zoning Bylaw No. 2500, 2007, and amendments thereto, to reduce the required front yard setback from 6.0 metres to 4.57 metres for the construction of a single residential dwelling as shown on Schedule No. 1 for the property legally described as Lot 14, Block 72, Comox District, Plan VIP81881 at 1689 Sussex Drive provided that:
(a) the building is sited as illustrated in Schedule No. 1;
(b) a 6.0 metre setback is maintained at the southeast corner of the proposed dwelling; and
(c) a 1.2 metre clearance is maintained between the driveway and City light standard.
Carried
Mayor Winchester inquired whether there were any members of the public wishing to make a submission regarding Development Variance Permit No. 0704, and there were none.
.02 DVP 0704 RALPH FAIR 3090-20-0704
Moved by Theos and seconded by Leonard that Development Variance Permit No. 0704 be issued to Ralph Fair to provide relief from City of Courtenay Zoning Bylaw No. 1427, 1986 and amendment thereto, to reduce the total side yard setback from 4.5 metres to 4.15 metres and to allow a cantilevered room extension as detailed in Schedule No. 1 & 2 for the property legally described as Lot K, District Lot 158, Comox District, Plan VIP79430 at 2107 Blue Jay Place; and
That the fees associated with the application for a Development Variance Permit be waived.
Carried
9.00 NEW BUSINESS
DRUG STRATEGY COMMITTEE
Councillor Phelps reviewed the Lake Trail Secondary School performance scheduled for May 7th, 2007 at 7:00 p.m. funded by the Drug Strategy Committee.
11.00 COUNCIL MEMBER ROUND TABLE
Councillor Theos outlined his attendance at the AVICC Annual Convention
Councillor Leonard outlined her attendance at the following events:
- Paying it Forward Volunteer Appreciation event
- AVICC Annual Convention
Councillor Phelps outlined his attendance at the sod turning event for the latest Habitat for Humanity build, and reviewed the recent Eureka Clubhouse Fundraiser which raised over $3300.00
Councillor McRae reviewed his attendance at the Regional District Sewage Commission meeting
Mayor Winchester outlined her attendance at the following events:
- Vancouver Island Economic Alliance Summit with Councillor Presley
- Island Coastal Economic Trust Regional Advisory Committee Meeting
- WestFest at Crown Isle
- Regional District Sewage Commission meeting
- 30 year anniversary of staff members at the Credit Union
- Courtenay and District Museum visit by Japanese visitors
- Courtenay Fish and Game Awards Banquet
12.00 ADJOURNMENT
Moved by Phelps and seconded by Presley that the meeting now adjourn at 5:11 p.m.
Carried
Last Update :
Tuesday, September 07, 2010,10:10 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241