December 14, 2009 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, December 14, 2009 at 4:00 p.m.
Attending:
Mayor: G. T. Phelps
Councillors: J. K. Ambler
D. A. Hillian
L. V. Jangula
R-R. Leonard
J. M. Presley
M. Theos
Staff: S.T. Gray, Administrator
J. Ward, Manager of Corporate Administration
P. Crawford, Director of Planning Services
R. Wiwchar, Director of Community Services
K. Lagan, Director of Operational Services
T. Manthey, Director of Financial Services
D. Bardonnex, Fire Chief
G. MacKay, Manager of Planning
The meeting was called to order at 4:04 p.m.
1.00 MINUTES
Moved by Presley and seconded by Ambler that the minutes of the Regular Council meeting held December 7, 2009 be adopted.
Carried
4.00 COMMITTEE/STAFF REPORTS
Fire Report
Moved by Presley and seconded by Theos that the Fire Report for November 2009 be received for information.
Carried
Development Permit No. 0925 3476 Sandpiper
Moved by Leonard and seconded by Theos that Development Permit Application No. 0925 (Dave and Shelley Gartside) to allow removal of trees, and construction of a double carport and replace an existing septic field on the property legally described as Lot D, Section 42, Comox District, Plan 19391 (3476 Sandpiper Drive), as shown on the map contained in Attachment No. 1 be approved subject to the following conditions:
1. Permit is for removal of trees, removal of an existing carport and construction of a new double car garage and septic field only;
2. Pursuant to Section 920(3) of the Local Government Act, Section 402(2)(ii), the minimum side yard setback abutting a road is varied from 4.5m to 3.6m;
3. Provision of an Archaeological report in advance of issuance of a Building Permit;
4. No parking is permitted in front of the garage;
5. The existing carport must be removed;
6. Compliance with the site plan and elevations contained in Attachment No. 2;
7. Compliance with the conclusions and recommendations included in the Environmental Impact Assessment prepared by Rupert Wong, R.P. Bio & Dusty Silvester, Technician dated November 5, 2009 is attached as Attachment No. 3, and the email addendum regarding sediment and erosion control as contained in Attachment No. 4;
That if the permit holder has not substantially commenced any construction to which the permit was issued within six (6) months after the date it was issued, the permit lapses.
That the Mayor the Manager of Corporate Administration be authorized to sign all documentation relating to this development.
Carried
Zoning Amendment 944 Brooks Place
Moved by Jangula and seconded by Hillian that Council consider the application to amend Zoning Bylaw No. 2500, 2007 to rezone from Residential One Zone (R-1) to Residential One S Zone (R-1S) the property legally described as Lot F, District Lot 159, Comox District, Plan VIP65231, Except that Part in Plan VIP67336 (the subject property);
That Bylaw No. 2599, (Zoning Amendment Bylaw No. 2599, 2009) to rezone from Residential One Zone (R-1) to Residential One S Zone (R-1S) the property legally described as Lot F, District Lot 159, Comox District, Plan VIP65231, Except that Part in Plan VIP67336 be given 1st and 2nd reading; and
That Council direct staff to schedule and advertise a statutory public hearing with respect to Zoning Amendment Bylaw No. 2599, 2009 on January 4, 2010 at 5:00 p.m. in City Hall Council Chambers.
Carried
OCP Amendment No. 2530; Zoning Amendment No. 2526
Moved by Ambler and seconded by Jangula that 1st, 2nd, and 3rd reading to Official Community Plan Amendment Bylaw No. 2530, 2008 and Zoning Amendment Bylaw No. 2526, 2008 be rescinded.
Carried
Development Application Fees
Moved by Presley and seconded by Leonard that Council approve amendments to the City’s Fees and Charges Bylaw relating to development applications.
Carried
Sandwick Waterworks District Agreement
Moved by Presley and seconded by Theos that Council approve the attached draft agreement with the Sandwick Water Works District (SWD) for water supply in that part of the SWD now within City limits;
That the forest land owned by the SWD within the City limit be transferred to the City;
That the infrastructure assets previously owned by the SWD now within City limits be detailed by the SWD for Capital Asset Management transfer to the City; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documents related to SWD assets transfer and agreement between the City and SWD.
Carried
Hhwy 19A, 17th St to 21st St Widening
Moved by Theos and seconded by Hillian that the Term Sheets dated August 28, 2009 which form the basis of the original agreement between the City of Courtenay and the Ministry of Transportation and Infrastructure be approved in principle; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to this project.
Carried
Audit Service Plan
Moved by Presley and seconded by Jangula that Council receive the 2009 Audit Service Plan prepared by the firm of Meyers Norris Penny LLP.
Carried
5.00 REPORTS AND CORRESPONDENCE FOR INFORMATION
Heritage Minutes
Moved by Leonard and seconded by Presley that the Heritage Advisory Commission minutes of November 26, 2009 be received for information.
Carried
Library News Release
Moved by Leonard and seconded by Presley that the Vancouver Island Regional Library News Release regarding their 2010 balanced budget be received for information.
Carried
9.00 NEW BUSINESS
Climate Action Charter
Moved by Leonard and seconded by Hillian that
WHEREAS the City of Courtenay committed by being signatory to the Climate Action Charter, to be carbon neutral by 2012;
AND WHEREAS the City recognized the provincial target of reducing greenhouse gases by 33% by 2020; and
AND WHEREAS the City adopted the Corporate Climate Action Strategy in the first quarter of 2009 in order to achieve those goals; and
AND WHEREAS performance monitoring is essential to ensure appropriate cost-effective measures are being taken to reduce the requirement for the purchase of carbon offsets, and;
AND WHEREAS regular public reporting of successes motivates further action and further success;
NOW THEREFORE be it resolved that the verbal progress report from the Administrator be received.
Carried
10.00 BYLAWS
Bylaw No. 2599 Zoning Amend
Moved by Presley and seconded by Theos that “Zoning Amendment Bylaw No. 2599, 2009” pass first and second reading.
Carried
Bylaw No. 2600 Revenue Anticipation
Moved by Theos and seconded by Leonard that “Revenue Anticipation Borrowing Bylaw No. 2600, 2009” pass first, second and third reading.
Carried
Bylaw No. 2598 Fees and Charges
Moved by Jangula and seconded by Hillian that “City of Courtenay Fees and Charges Amendment Bylaw No. 2598, 2009” pass first, second and third reading.
Carried
Bylaw No. 2586 Zoning Amend
Moved by Leonard and seconded by Hillian that “Zoning Amendment Bylaw No. 2586, 2009” pass third reading.
Carried
1100 COUNCIL MEMBER ROUNDTABLE
Councillor Leonard reviewed her attendance at the following events:
Ø Evergreen Seniors Christmas Dinner
Ø Final VIRL meeting of 2009
Councillor Ambler outlined his attendance at the Public Safety Building Committee Meeting December 15
Councillor Jangula outlined his attendance at the following events:
Ø North Island 911 Corporation Board Meeting
Ø Regional District Inaugural Board meeting
Councillor Presley outlined his attendance at the Regional District Inaugural Board meeting
Mayor Phelps outlined his attendance at the following events:
Ø Chamber of Commerce Mixer
Ø Evergreen Seniors Christmas Dinner
Ø Regional District Inaugural Meeting
Ø Base Commander’s Open House
Councillor Hillian outlined his attendance at the following events:
Ø Vigil in honour of the 20th anniversary of the Montreal Massacre
Ø Climate action change vigil
Ø Chamber of Commerce mixer
12.00 ADJOURNMENT
.01
Moved by Presley and seconded by Ambler that the meeting now adjourn at 5:00 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 21st day of December, 2009
Mayor
Last Update :
Tuesday, December 15, 2009,10:59 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241