December 15, 2008 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, December 15, 2008 at 4:00 p.m.
Attending:
Mayor: G.T. Phelps
Councillors: J. K. Ambler
R -R. Leonard
D. S. McRae
M. Theos
Staff: S.T. Gray, Administrator
J. Ward, Manager of Corporate Administration
P. Crawford, Director of Planning Services
R. Wiwchar, Director of Community Services
K. Lagan, Director of Operational Services
T. Manthey, Director of Financial Services
D. Bardonnex, Fire Chief
The meeting was called to order at 4:00 p.m.
1.00 MINUTES
Moved by McRae and seconded by Theos that the minutes of the Inaugural Council meeting held December 1, 2008 be adopted.
Carried
3.00 DELEGATIONS
1. Brian Woodason, Tsolum Riverbank Erosion
Brian Woodason outlined the concerns of the property owners at 4745, 4729, 4759, 4767, and 4779 Headquarters Road regarding property erosion along the Tsolum River.
2. C.V. Commission to End Homelessness
Shawn Wilson representing the Comox Valley Commission to End Homelessness provided an update on the activities of the Committee, and requested the City’s support in the future.
4.00 COMMITTEE/STAFF REPORTS
Fire Report
Moved by McRae and seconded by Theos that the Fire Report for November 2008 be received for information
Carried
Facility Rental Rates
Moved by Theos and seconded by McRae that the proposed rental rates for 2009 for the Florence Filberg Centre, Native Sons Hall, Lewis Centre, The Linc Youth Centre, Memorial Outdoor Pool, Rotary Centennial Pavilion, play fields and play field buildings be approved.
Carried
DVP No. 0817 Archer
Moved by Theos and seconded by McRae that notice be given to the adjacent property owners of proposed Development Variance Permit No. 0817 as outlined below, and that the application be returned to Council on January 5, 2009;
That subject to public input, Development Variance Permit No. 0817, to vary Section 8.1.6 (1) of the City of Courtenay Zoning Bylaw No. 2500, 2007, the minimum front yard setback provisions of the Residential One Zone (R-1), from 7.5 metres to 5.4 metres for the property legally described as Lot 6, District Lot 159, Comox District, Plan 50262, be issued to Ross and Michelle Archer subject to the following conditions:
1. That prior to issuance of DVP0817, the applicant must resolve any outstanding BC Building Code issues with the Building Department;
2. That development must be in accordance with the plan and photo contained in Attachment No. 2.
Carried
DP No. 0817 First Courtside Dev.
Moved by Theos and seconded by McRae that notice be given to the adjacent property owners of proposed Development Permit with Variances No. 0817 as outlined below, and that the application be returned to Council on January 5, 2009;
That subject to public input, Development Permit with Variances No. 0817, to vary Section 6.6.5 of the City of Courtenay Sign Bylaw No. 2042, 1998-number of freestanding signs permitted on a parcel with site area exceeding 2.0 ha-from two freestanding signs to three freestanding signs, for the property legally described as Lot A, Section 67, Comox District, Plan VIP71925 (3199 Cliffe Avenue), as shown on the map contained in Schedule No.1 be issued to First Courtside Developments Ltd. Inc. No. A52738, subject to the following conditions:
1. Permit is for the construction of one freestanding sign only, in compliance with the drawings, landscape plan and location plan contained in Schedule No. 3;
2. Should the sign shown on the drawings contained in Schedule No. 3 be removed, the maximum number of signs permitted on the subject property will revert to two signs;
3. In advance of issuance of a Sign Permit, and in advance of any excavation, confirmation in writing that the sign will not interfere with underground services;
4. That if the permit holder has not substantially commenced the construction of the sign within 12 months of permit issuance, the permit lapses;
5. That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to this permit.
Defeated with Councillor Ambler in Favour
DVP No. 0818 Galleon Invest
Moved by McRae and seconded by Leonard that notice be given to the adjacent property owners of proposed Development Variance Permit No. 0818 as outlined below, and that the application be returned to Council on January 5, 2009;
That subject to public input, Development Variance Permit No. 0818 for variances to the City of Courtenay Sign Bylaw No. 2042, 1998 to relax the provisions of Section 4.1.2 (Prohibited Signs) from no more than three signs per business premise frontage to allow four signs and Section 6.4.1 (Fascia Signs) from a combined total sign area of not more than 9m2 to a combined total sign area of not more than 33m2 for the property legally described as Lot 1, Section 66, Comox District, Plan 30252, be issued to Galleon Investments Ltd. (Inc. No. 192,842) subject to the following conditions:
(a) Development in accordance with the drawings contained in Attachment No. 2;
(b) The combined area of the signs containing text must be no greater than 9.3m2 in area;
(c) Installation of four juniper shrubs in the landscape area in front of the mural;
(d) Sign illumination must be full cut off lens, in accordance with Policy #5240.00.01 (the City’s “Dark Skies Policy”). Lighting detail to be reviewed and approved by staff in advance of lighting installation.
Carried
Subdivision Servicing Agreement Mathot Homes
Moved by Theos and seconded by McRae that Council approve the Subdivision Servicing Agreement for the subdivision of Lot A, Section 15, Comox District, Plan 17839, Except Part in Plan 43730;
That the required security be provided to the City prior to subdivision approval; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to this development.
Carried
Tayco Paving Contract
Moved by McRae and seconded by Theos that the City enter into a three year Paving Contract with Tayco Paving for the period January 1, 2009 to December 31, 2011; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to the contract.
Carried
Secondary Suites
Moved by McRae and seconded by Theos that the report from the Director of Operational Services regarding Public Inquiries on Secondary Suites be received for information.
Carried with Councillor Leonard opposed
Access by Easement Hobson 1500 Back Rd
Moved by Leonard and seconded by Ambler that the City enter into an access easement agreement with the owner of Lots C and D, Sections 12 and 47, Comox District, Plan 23746 (1500 and 1590 Back Road) over Lot 2, Sections 11 and 12, Comox District, Plan VIP66069;
That the existing access easement agreement (No. EL133916) for Lot D, Sections 12 and 47, Comox District, Plan 23746 over Lot 2, Sections 11 and 12, Comox District, Plan VIP66069 be discharged; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documents relating to the agreement.
Carried
Traffic Signals Mcdonald Road
Moved by McRae and seconded by Theos that Council approve the agreement with the Town of Comox for the Capital, Operating and Maintenance of the Traffic Signals at the Lerwick Rd./Guthrie Rd./McDonald Rd. intersection; and
That the Mayor and the Manager of Corporate Administration be authorized to sign all documentation relating to the agreement.
Carried
5.00 REPORTS AND CORRESPONDENCE FOR INFORMATION
Heritage Minutes
Moved by McRae and seconded by Theos that the Heritage Advisory Commission meeting minutes of October 22, 2008 be received for information.
Carried
Police Report
Moved by McRae and seconded by Leonard that the Police Report for October and November 2008 be received for information
Carried
6.00 RESOLUTIONS OF COUNCIL
Incamera Mtg
Moved by McRae and seconded by Theos that under the provisions of Section 90(1)(c)(e) of the Community Charter, notice is hereby given that a Special In-Camera meeting closed to the public, will be held December 15, 2008 at the conclusion of the Regular Council meeting.
Carried
9.00 NEW BUSINESS
David Bernard Open Burning
Ray Dykhuizen
Moved by Leonard and seconded by Theos that staff prepare a report to Council regarding potential exemptions to the prohibition on outdoor burning.
Carried
Brian Woodason
Moved by McRae and seconded by Theos that staff prepare a report to Council regarding the issues raised by Brian Woodason.
Carried
10.00 BYLAWS
Bylaw No. 2559 Revenue Anticipation
Moved by McRae and seconded by Theos that “Revenue Anticipation Borrowing Bylaw No. 2559, 2008” pass first, second and third reading.
Carried
12.00 ADJOURNMENT
Moved by Ambler and seconded by McRae that the meeting now adjourn at 5:45 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 5th day of January, 2009
Mayor
Last Update :
Tuesday, September 07, 2010,10:10 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241