June 21, 2010 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, June 21, 2010 at 4:00 p.m.
Attending:
Mayor: G. T. Phelps
Councillors: D. A. Hillian
R- R. Leonard
L. V. Jangula
J. M. Presley
M. Theos
Staff: S. T. Gray, Administrator
J. Ward, Manager of Corporate Administration
R. Wiwchar, Director of Community Services
K. Lagan, Director of Operational Services
T. Manthey, Director of Financial Services
G. MacKay, Senior Planner
The meeting was called to order at 4:00 p.m.
1.00 MINUTES
Moved by Leonard seconded by Presley that the corrected minutes of the Regular Council meeting held June 14, 2010 be adopted.
Carried
2.00 INTRODUCTION OF LATE ITEMS
Mayor Phelps approved the addition of one late item to the agenda from Councillor Hillian regarding bus shelters.
3.00 DELEGATIONS
Jim Gillis and Nancy Greene re: “Stick in the Mud Club”
Nancy Greene reviewed the multi-year mapping and research project for Aboriginal wood stake fish traps in the Courtenay estuary. Jim Gillis requested that Council become a member of the “Stick in the Mud Club” in the amount $500, which is the cost of having one stake radiocarbon dated.
4.00 COMMITTEE/STAFF REPORTS
2010 bursaries
Moved by Hillian and seconded by Theos that the report on the City’s Bursary Program from the Director of Community Services be received for information.
Carried
Notice on Title 2389 Walbran Pl
Moved by Presley and seconded by Jangula that pursuant to Section 57(3) of the Community Charter, the Corporate Officer file a notice in the Land Title Office against P.I.D. 026-030-357, Lot 1, District Lot 236, Comox District Plan VIP77534 located at 2389 Walbran Place, Courtenay, stating that:
(a) a Council resolution relating to that land has been made under this section; and
(b) further information about it may be inspected at the offices of the municipality.
Carried with Councillor Jangula opposed
Latecomer Agreement Strata Corp VIS6299
Moved by Theos and seconded by Hillian that as provided for in Section 939 of the Local Government Act Latecomer Agreement LA0602 with Strata Corporation VIS6299, for sanitary sewer, water main, road work widening, including ditching and drainage on Lambert Drive be approved; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to this agreement.
Carried
’09 Accountability Report
Moved by Jangula and seconded by Presley that Council receive the report on the use of the 2009 Provincial Strategic Community Investment Funds received from the province.
Carried with Councillor Leonard opposed
6.00 RESOLUTIONS OF COUNCIL
Incamera Meeting
Moved by Presley and seconded by Jangula that under the provisions of Section 90(1)(k) of the Community Charter, notice is hereby given that a Special In-Camera meeting closed to the public, will be held June 21, 2010 at the conclusion of the Regular Council Meeting.
Carried
Rrights & Duties of Vehicles & Cyclists
Moved by Leonard and seconded by Hillian that
WHEREAS there is an identifiable, urgent and growing need to better inform the travelling public about the rights and duties of drivers of vehicles and cyclists on our public roadways and bridges;
AND WHEREAS staff has reported that more clear signage on the 5th Street bridge will not be forthcoming until the Transportation Association of Canada (TAC) publicly produces new signage standards;
NOW THEREFORE be it resolved that the City will immediately work with the appropriate agencies, such as ICBC and the RCMP, to provide public bulletins and use other instructional measures, directed at vehicle drivers and cyclists to ensure that cyclists can safety operate their cycles on local bridges, along roadways and through intersections.
Carried
Moved by Presley and seconded by Jangula that the City write to the provincial government requesting enhanced education to improve safety for young cyclists.
Carried
7.00 UNFINISHED BUSINESS
Mayor Phelps inquired whether there were any members of the public wishing to make a submission regarding Development Variance Permit No. 1005.
Kevin Bushnell, 754 Stewart Avenue, expressed concerns regarding the duplex development on 8th Street behind his property, in particular the impact on views and privacy. He requested that a condition be placed on the DVP requiring a 6 foot high privacy fence.
Sandy Dennis, 754 Stewart Avenue, reviewed the significant amount of money they have invested in their property, and expressed her desire to maintain the character of the property. She requested a privacy fence on the subject property.
Development Variance Permit No. 10051073-8th st
Moved by Theos and seconded by Presley that Development Variance Permit No. 1005, to vary Section 8.2.3 of the City of Courtenay Zoning Bylaw No. 2500, 2007 the minimum lot frontage for the R-2 Zone from 20.0m to 14.0m for proposed Lot A, and from 20.0m to 19.6m for proposed Lot B be issued to Timothy and Yvonne Beasse, subject to the following conditions:
a. The variance is to accommodate subdivision of the property into two lots;
b. Development must be in conformance with the plans and elevations contained in Attachment No. 2;
c. Use of permeable paving materials for the driveway areas.
Move by Presley and seconded by Leonard that the Development Variance Permit No. 1005 resolution be amended by adding the following condition:
d. Installation of a 6 foot privacy fence along the southwest property boundary adjacent to 744, 754 and 774 Stewart Avenue.
Carried
The main motion was carried as amended
Mayor Phelps inquired whether there were any members of the public wishing to make a submission regarding Development Variance Permit No. 0912, and there were none.
Development Variance Permit No. 0912 1131-16th st
Moved by Presley and seconded by Leonard that Development Variance Permit No. 0912, to vary the following sections of the City of Courtenay Zoning Bylaw No. 2500, 2007: Division 3, Interpretation, the definition of front lot line to allow the longer of the two lot lines abutting a highway (i.e.: 16th Street) to be considered the front lot line for Proposed Lot 1; Section 8.2.4, the minimum lot depth for the R-2 Zone from 35.9m to 32.9m (as shown on the plan contained in Attachment No. 2); and Section 8.2.7 (2), the minimum rear yard setback for the R-2 Zone from 9.0m to 8.4m for Proposed Lot 1 (as shown on the plan contained in Attachment No. 2); be issued to Robert Turnbull subject to the following condition:
a) Subdivision in accordance with the plan contained in Attachment No. 2;
That prior to issuance of Development Variance Permit 0912, a Section 219 Covenant be executed by the applicant and the City (to be prepared at the applicant’s expense by the City’s solicitor) for tree preservation on the subject property in accordance with the plan contained in Attachment No. 3 of the June 7, 2010 Planning Report on DVP 0912, the terms of which would include:
No removal of, or damage to, trees shown on the Preliminary Subdivision Plan prepared by McElhanney and contained in Attachment No. 3; notwithstanding the no removal clause, removal or modification may be required by the City to accommodate public works or City infrastructure, or permitted where an owner provides the City with a satisfactory report prepared by a certified arborist determining that a tree is hazardous, or where an arborist provides a retention and replacement plan to the satisfaction of the City; and where a tree is removed or otherwise dies, the tree must be replaced with a tree of the size, species, location and characteristics determined by the City; and
That Council authorize the signatories of the City to execute the Section 219 Development Covenant.
Carried
Bus Shelters
Mayor Phelps advised Council that he is currently researching background information regarding bus shelters with staff.
9.00 NEW BUSINESS
Stick in the Mud Club
Moved by Hillian and seconded by Leonard that staff provide a report to Council regarding joining the “Stick in the Mud Club”.
Carried
11.00 COUNCIL MEMBER ROUNDTABLE
Councillor Leonard reviewed her attendance at the Vancouver Island Regional Library Board meeting
Councillor Hillian reviewed his attendance at the following events:
Ø Awards ceremony at GP Vanier Secondary
Ø July 1st Committee meeting
Councillor Theos reviewed his attendance at the following events:
Ø Soccer wind-up event
Ø Comox Valley Relay for Life
Councillor Jangula reviewed his attendance at the following events:
Ø Bursary presentations
Ø July 1st Committee meeting
Councillor Presley reviewed comments made in a June 18, 2010 letter to the editor regarding homelessness and racism
Mayor Phelps reviewed his attendance at the Boomer’s Legacy ride
12.00 ADJOURNMENT
Moved by Hillian and seconded by Jangula that the meeting now adjourn at 5:31 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 14th day of June, 2010
Mayor
Last Update :
Tuesday, June 22, 2010,12:09 PM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241