June 7, 2010 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, June 7, 2010 at 4:00 p.m.
Attending:
Mayor: G. T. Phelps
Councillors: J. K. Ambler
D. A. Hillian at 4:02 p.m.
R- R. Leonard
L. V. Jangula
J. M. Presley
M. Theos
Staff: S. T. Gray, Administrator
J. Ward, Manager of Corporate Administration
T. Manthey, Director of Financial Services
R. Wiwchar, Director of Community Services
K. Lagan, Director of Operational Services
P. Crawford, Director of Planning Services
G. MacKay, Senior Planner
The meeting was called to order at 4:00 p.m.
1.00 MINUTES
Moved by Presley and seconded by Theos that the minutes of the Regular Council meeting held May 17, 2010 be adopted.
Carried
4.00 COMMITTEE/STAFF REPORTS
Partners in Parks
Moved by Presley and seconded by Theos that the report from the Director of Community Services regarding the City’s Partners in Parks Program be received for information.
Carried
Banner Stations
Moved by Jangula and seconded by Presley that policy 4520.00.01 regarding banners at the City Banner Stations be approved.
Carried
Encroachment Agreement Sea Mountain Investment
Moved by Presley and seconded by Theos that Council approve the encroachment agreement between the City of Courtenay and Sea Mountain Investments Ltd.;
That the agreement be registered on title at the expense of the property owner; and
That the Mayor and Manager of Corporate Administration be authorized to execute all documentation relating to this agreement.
Carried
Development Variance Permit No. 0912 1131-16th st
Moved by Leonard and seconded by Presley that notice be given to the adjacent property owners of proposed Development Variance Permit No. 0912 as outlined below, and that the application be returned to Council on June 21, 2010;
That subject to public input, Development Variance Permit No. 0912, to vary the following sections of the City of Courtenay Zoning Bylaw No. 2500, 2007: Division 3, Interpretation, the definition of front lot line to allow the longer of the two lot lines abutting a highway (i.e.: 16th Street) to be considered the front lot line for Proposed Lot 1; Section 8.2.4, the minimum lot depth for the R-2 Zone from 35.9m to 32.9m (as shown on the plan contained in Attachment No. 2); and Section 8.2.7 (2), the minimum rear yard setback for the R-2 Zone from 9.0m to 8.4m for Proposed Lot 1 (as shown on the plan contained in Attachment No. 2); be issued to Robert Turnbull subject to the following condition:
a) Subdivision in accordance with the plan contained in Attachment No. 2;
That prior to issuance of Development Variance Permit 0912, a Section 219 Covenant be executed by the applicant and the City (to be prepared at the applicant’s expense by the City’s solicitor) for tree preservation on the subject property in accordance with the plan contained in Attachment No. 3 of the June 7, 2010 Planning Report on DVP 0912, the terms of which would include:
No removal of, or damage to, trees shown on the Preliminary Subdivision Plan prepared by McElhanney and contained in Attachment No. 3; notwithstanding the no removal clause, removal or modification may be required by the City to accommodate public works or City infrastructure, or permitted where an owner provides the City with a satisfactory report prepared by a certified arborist determining that a tree is hazardous, or where an arborist provides a retention and replacement plan to the satisfaction of the City; and where a tree is removed or otherwise dies, the tree must be replaced with a tree of the size, species, location and characteristics determined by the City; and
That Council authorize the signatories of the City to execute the Section 219 Development Covenant.
Carried
Development Variance Permit No. 1005 1073-8th st
Moved by Theos and seconded by Presley that notice be given to the adjacent property owners of proposed Development Variance Permit No. 1005 as outlined below, and that the application be returned to Council on June 21, 2010; and
That subject to public input, Development Variance Permit No. 1005, to vary Section 8.2.3 of the City of Courtenay Zoning Bylaw No. 2500, 2007 the minimum lot frontage for the R-2 Zone from 20.0m to 14.0m for proposed Lot A, and from 20.0m to 19.6m for proposed Lot B be issued to Timothy and Yvonne Beasse, subject to the following conditions:
a. The variance is to accommodate subdivision of the property into two lots;
b. Development must be in conformance with the plans and elevations contained in Attachment No. 2;
c. Use of permeable paving materials for the driveway areas.
Carried
Subdivision Lot A Plan 1517-1st st
Sandy Gray declared a potential conflict of interest regarding the next item due to a family relationship with the applicant and vacated Council Chambers at 4:10 p.m.
Moved by Hillian and seconded by Theos that Council approve the covenant for the subdivision of Lot A (DDES70741), Section 61, Comox District, Plan 1517;
That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to this development.
Carried
Sandy Gray returned to Council Chambers and took his seat at 4:15 p.m.
5.00 REPORTS AND CORRESPONDENCE FOR INFORMATION
2010 Olympic Games Letter of Appreciation
Moved by Leonard and seconded by Jangula that the letter from the Office of the Fire Commissioner acknowledging the City’s resources to support fire rescue operations during the 2010 Olympic and Paralympic Winter Games be received for information.
Carried
6.00 RESOLUTIONS OF COUNCIL
Incamera Meeting
Moved by Presley and seconded by Hillian that under the provisions of Section 90(2)(i) of the Community Charter, notice is hereby given that a Special In-Camera meeting closed to the public, will be held June 7, 2010 at the conclusion of the Regular Council Meeting.
Carried
7.00 UNFINISHED BUSINESS
Mayor Phelps inquired if there were any members of the public wishing to make a submission regarding Development Variance Permit No. 1002.
George Mcfarlane, 997 Crown Isle Drive, expressed concerns regarding the lack of a designated visitor parking area for the proposed development, and expressed safety concerns for Crown Isle Drive. He stated that he had no objection to the developer and the landscaping, etc.
George Biggs, 1001 Crown Isle Drive expressed concerns regarding the lack of a designated visitor parking area for the proposed development, and stated that he was comfortable with the developer.
Clarice Coty, 3226 Royal Vista Way expressed her support for the development and stated that she felt there would be no problem with the parking issue.
Development Variance Permit no. 1002 1055 Crown Isle Dr
Moved by Theos and seconded by Presley
1. That Development Permit No. 1002, to allow construction of an 18 unit multi residential development on the property located at 1055 Crown Isle Drive (Lot 36, Block 72, Comox District, Plan VIP61373), as shown on the map contained in Attachment No. 1, be issued subject to resolution of the Outstanding Condition listed in Item #2 of this resolution;
2. That the following Outstanding Condition be resolved in advance of issuance of Development Permit No. 1002:
a. Submission of an irrigation plan to the satisfaction of City staff demonstrating that the proposed works will not conflict with construction ofon-site water and sewer servicing.
3. That the following Condition be resolved prior to issuance of a building permit for each proposed residential unit:
a. Submission of a storm water management plan, satisfactory to the City Engineering Staff, for each phase of the proposed development.
4. That conditions of Development Permit No. 1002 be as follows:
a. Development in conformance with the plans and elevations contained in Attachment Nos. 2-5;
b. Submission of landscape security in the amount of (125% x $164,225.00) $205,281.25;
c. Landscaping must be completed within six months of the date of issuance of the occupancy permit by the City;
d. Services must be located outside of landscape beds;
e. All building, site and sign lighting must be full cut off, flat lens in accordance with the City’s Dark Skies Policy. Lighting levels must not exceed the levels recommended by the Illuminating Engineering Society of North America. All proposed lighting must be approved by the City prior to installation;
f. Parking areas must be developed in accordance with Zoning Bylaw No. 2500, 2007, Division 7, Off-Street Parking and Loading Spaces.
Carried with Councillor Jangula opposed
Moved by Leonard and seconded by Ambler that staff provide a report regarding street parking in the area surrounding the proposed development at 1055 Crown Isle Drive including the possibility of a no parking area on Monarch Drive.
Carried
10.00 BYLAWS
.01 Bylaw no. 2625 Procedure Amendment
Moved by Presley and seconded by Hillian that “Procedure Amendment Bylaw No. 2625, 2010” be finally passed and adopted.
Carried
11.00 COUNCIL MEMBER ROUNDTABLE
Councillor Theos outlined his attendance at the FCM Conference in Toronto
Councillor Hillian outlined his attendance at the following events:
- Annual FCM Conference in Toronto
- Ruth Masters’ 90th Birthday celebration
- RCMP strategy session
- Puntledge River Restoration Committee meeting
Councillor Leonard outlined her attendance at the following events:
- Ruth Masters’ 90th Birthday celebration
- CV Cycling Advisory Committee meeting
- Cumberland Empire Days celebrations
- CV Water Supply Commission meeting
Councillor Jangula reviewed his attendance at the following events:
- 70th Anniversary Royal Canadian Scottish Army Cadet Corps
- Cumberland Empire Days celebration
- Courtenay Fish and Game Outdoor Show
- July 1st Committee meeting
Councillor Ambler reviewed his attendance at the following events:
- Cumberland Empire Days celebration
- Graduation ceremonies – NIDES and Mark R. Isfeld Secondary
- Keeping it Living evening – Save the Estuary group
- Annual Air Cadet and Sea Cadet Squadron ceremonies
- Ride for Dad – Prostate Cancer motorcycle fundraiser
- CV Regional District meetings
Mayor Phelps reviewed his attendance at the Annual FCM Conference in Toronto
12.00 ADJOURNMENT
.01
Moved by Presley and seconded by Jangula that the meeting now adjourn at 5:09 p.m.
Carried
Last Update :
Tuesday, September 07, 2010,10:10 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241