June 9, 2008 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, June 9, 2008 at 4:00 p.m.
Attending:
Mayor: S. L. Winchester
Councillors:
L. V. Jangula
R-R. Leonard
G.T. Phelps
J. M. Presley
M. Theos
Staff:
S. T. Gray, Administrator
J. Ward, Manager of Corporate Administration
K. Lagan, Director of Operational Services
T. Manthey, Director of Financial Services
R. Wiwchar, Director of Community Services
P. Crawford, Director of Planning Services
N. Henderson, Planner
The meeting was called to order at 4:00 p.m.
1.00 MINUTES
Moved by Phelps and seconded by Presley that the minutes of the Special Council meeting held May 26, 2008 be adopted.
Carried
2.00 LATE ITEMS
Mayor Winchester approved the addition of 2 late items to the agenda.
3.00 DELEGATIONS
1. Jack Minard, Comox Valley Conservation Strategy
Jack Minard reviewed the Comox Valley Land Trust Regional Conservation Strategy, and expressed his support for the staff report and recommendations presented to Council. He thanked City Planning Staff for their efforts in the creation of this report.
2. Amy Rosborough – Fetal Alcohol Spectrum Disorder Awareness Day
Amy Rosborough reviewed that September 9th is International Fetal Alcohol Spectrum Disorder (FASD) Awareness Day, and requested that Council approve a proclamation.
3. Annelies Porteous, Walbran Drive Rezoning
Annelies Porteous reviewed that she was present to answer any questions regarding the rezoning application for 2366 Walbran Drive.
4.00 COMMITTEE/STAFF REPORTS
Loan Authorization Bylaws Alternative Approval Process
1760-02
Moved by Presley and seconded by Leonard that Council seek the approval of the electors for each of the following loan authorization bylaws individually through alternative approval processes:
Native Sons Hall Renovation Loan Authorization Bylaw No. 2538, 2008Capital Infrastructure Works Loan Authorization Bylaw No. 2539, 2008That Council establish elector response forms for each alternative approval process as attached to this report;
That Council determine 16,800 as the total number of electors to which each approval process applies; and
That Council establish the deadline for receiving responses for each alternative approval process as Monday July 21, 2008 at 4:30 p.m.
Carried
C.V. Regional Growth Strategy Staff Appointments
Moved by Phelps and seconded by Presley that Sandy Gray, Administrator be appointed to the Comox Valley Regional Growth Strategy Steering Committee with Peter Crawford, Director of Planning Services as alternate; and
That Peter Crawford, Director of Planning Services, be appointed to the Comox Valley Regional Growth Strategy Technical Advisory Group with Nancy Henderson, Planner as alternate.
Carried
Zoning Amendment 2366 Walbran
Moved by Theos and seconded by Presley that Council consider the application to amend Zoning Bylaw No. 2500, 2007 to rezone from Residential One B Zone (R-1B) to Residential One S Zone (R-1S) the property legally described as Lot 5, District Lot 236, Comox District, Plan VIP73998 (the subject property);
That Bylaw No. 2541, (Zoning Amendment Bylaw No. 2541, 2008) to rezone from Residential One B Zone (R-1B) to Residential One S Zone (R-1S) the property legally described as Lot 5, District Lot 236, Comox District, Plan VIP73998 be given 1st and 2nd reading; and;
That Council direct staff to schedule and advertise a statutory public hearing with respect to Zoning Amendment Bylaw No. 2541, 2008 on July 7, 2008 at 5:00 p.m. in City Hall Council Chambers.
Carried
Regional Conservation Sstrategy
Moved by Phelps and seconded by Theos that Council endorse the following recommendations with respect to the document “Nature Without Borders, Regional Conservation Strategy”:
1. That it be recommended to the Comox Valley Regional District Board that the document Nature Without Borders: The Comox Valley Trust Regional Conservation Strategy and associated conservation data be considered in the preparation of the Comox Valley Regional Growth Strategy.
2. That is be recommended to the Comox Valley Regional District Board that representatives of the Comox Valley Conservation Strategy Steering Committee be considered for inclusion on any interagency/environmental committee that may be formed as part of the formulation of the Regional Growth Strategy.
3. That the City of Courtenay endorse regional conservation planning, as defined by Nature Without Borders: The Comox Valley Land Trust Regional Conservation Strategy, as a first step in land use and regional growth management planning.
4. That staff be directed to ensure that OCP amendment and rezoning applications for lands which include environmentally sensitive ecosystems, excluding Upland Wildlife Corridors as defined in Nature Without Borders: the Comox Valley Land Trust Regional Conservation Strategy, include mapping and a detailed inventory of environmentally sensitive areas, a development impact assessment including, where relevant, the cumulative effects of any concurrent and subsequent development contemplated by the Official Community Plan and an impact mitigation plan.
5. That based on Nature Without Borders: The Comox Valley Land Trust Regional Conservation Strategy, staff be directed to work with the Comox Valley Conservation Strategy Steering Committee and Comox, Cumberland and Regional District staff to identify cross-jurisdictional conservation projects and develop partnership opportunities for implementation of projects; and furthermore that the first of these projects to be:
a. develop regionally consistent ecological greenway definitions which clearly distinguish them from recreational greenways and bring forward for Council consideration bylaw amendments to incorporate the new definitions into existing land use and servicing regulations; and
b. undertake a policy and regulatory gap analysis of a multi-jurisdictional watershed
Carried
Councillor Presley declared a potential conflict of interest regarding the next item due to a business relationship with a company involved in a joint venture with the applicant, and vacated Council Chambers at 4:21 p.m.
Subdivision Servicing Agreement Sunnydale Resorts
Moved by Jangula and seconded by Theos that Council approve the Subdivision Servicing Agreement for the subdivision of Lot B, Plan VIP65433, and Lot 2, Plan VIP83969, both of District Lot 231, Comox District;
That the required security be provided to the City prior to subdivision approval; and
That the Mayor and Manager of Corporate Administration be authorized to sign all documentation relating to this development.
Carried
Councillor Presley returned to Council Chambers and took his seat at 4:22 p.m.
6.00 RESOLUTIONS OF COUNCIL
Incamera Meeting
Moved by Leonard and seconded by Theos that under the provisions of Section 90(1)(b)(c)(f)(j)(l) of the Community Charter, notice is hereby given that a Special In-Camera meeting closed to the public, will be held June 9, 2008 at the conclusion of the Regular Council Meeting.
Carried
7.00 UNFINISHED BUSINESS
Mayor Winchesters inquired if anyone from the public wished to make a submission regarding Development Variance Permit No. 0805 and there were none.
DVP No. 0805 4644 Madrona Place
Moved by Presley and seconded by Theos that Development Permit No. 0803, to allow construction of two industrial buildings at 4464 Madrona Place (Lot 1, District Lot 236, Comox District, Plan VIP83959), as shown on Schedule Nos. 2-4, be received, and
That Development Variance No. 0805, to vary the minimum rear yard setback for the I-2 Zone from 10 metres to 7.5 metres, to vary the minimum landscape area at the north side of the property from 3.0 metres to 0.0 metres, and to vary the minimum landscape area along the subject property’s Madrona Place frontage from 6.0 metres to 2.1 metres be issued to allow construction of two industrial buildings at 4464 Madrona Place (Lot 1, District Lot 236, Comox District, Plan VIP83959), shown on Schedule Nos. 2-4.
That prior to issuance of Development Permit No. 0803 and Development Variance Permit No. 0805, the following items be submitted to the satisfaction of the City:
- submission of plans showing parking space 12 as a “small car” stall 2.5m x 4.6m;
- submission of landscape plans and a revised landscape cost estimate to the satisfaction of the City showing addition of landscaping between the building and the south property boundary, addition of least 2.1 metres of landscaping in front of parking space 12, as well as a screening enclosure for the garbage/recycling area;
That conditions of Development Permit No. 0803 and Development Variance Permit No. 0805 be as follows:
- installation of raised concrete curbing along the landscaped area adjacent to the angle parking, and concrete car wheel stops to protect the landscaping from vehicular traffic;
- that if the permit holder has not substantially commenced construction within twelve (12) months of the date of issue, the permit lapses.
Carried
Mayor Winchesters inquired if anyone from the public wished to make a submission regarding Development Permit No. 0810 and there were none.
DP No. 0810 2314 Rosewall Cres
Moved by Jangula and seconded by Presley that Development Permit No. 0810 be issued to allow the construction of a freestanding sign on the property located at 2314 Rosewall Crescent, as shown on Schedule No. 1, including a variance to City of Courtenay Sign Bylaw No. 2042, 1998 to allow a freestanding sign on a property with 22.99 metres of frontage.
That if the permit holder has not substantially commenced any construction to which the permit was issued within twelve (12) months after the date it was issued, the permit lapses.
Carried
Mayor Winchesters inquired if anyone from the public wished to make a submission regarding Development Permit No. 0807 and there were none.
DVP No. 0807 500 Evergreen Ave
Moved by Presley and seconded by Theos that Development Variance Permit No. 0807, to relax the minimum rear yard setback provisions of the Residential One Zone (R-1) of the City of Courtenay Zoning Bylaw No. 2500, 2007 from 9.0 metres to 5.6 metres for the property legally described as Lot 10, District Lot 159, Comox District, Plan 30920, be issued Carol Code, subject to the following condition:
(a) Development in accordance with the plans and elevations contained in Schedule No. 2.
Carried
9.00 NEW BUSINESS
Traffic Counters
Councillor Jangula inquired whether the City was conducting traffic counts in various areas.
Kevin Lagan reviewed that the City is currently conducting traffic analyses in areas where traffic calming devices have been installed to determine the effectiveness of the devices.
FASD Awareness Day
Moved by Leonard and seconded by Theos that Council proclaim September 9th, 2008 “Fetal Alcohol Spectrum Disorder Awareness Day”.
Carried
10.00 BYLAWS
Bylaw No. 2541 Zoning Amendment
Moved by Theos and seconded by Jangula that “Zoning Amendment Bylaw No. 2541, 2008” pass first and second reading.
Carried
11.00 COUNCIL MEMBER ROUNDTABLE
Councillor Leonard reviewed her attendance at the following events:
Ø Comox Valley Land Trust AGM
Ø Sea Cadets Ceremony
Ø Special Regional Library Board Meeting
Ø Bike to Work Week.
Councillor Presley reviewed his attendance at the FCM Annual Conference held in Quebec City.
Councillor Phelps reviewed his attendance at the FCM Conference held in Quebec City.
Councillor Jangula reviewed his attendance at the following events:
Ø FCM Conference held in Quebec City
Ø Scholarship ceremony at Mark Isfeld Secondary
Councillor Theos reviewed his attendance at the FCM Conference held in Quebec City.
Mayor Winchester reviewed her attendance at the following events:
Ø Meeting with Martin Reader, Olympic beach volleyball player
Ø Tim Hortons Camp Day
Ø Canadian Scottish Regiment Awards Ceremony
Ø Wheels in Motion for Rick Hansen
Recess
Moved by Phelps and seconded by Presley that the meeting now adjourn to conduct the Public Hearing in relation to Bylaw No. 2534 and Bylaw No. 2535.
The meeting reconvened at 5:06 p.m.
BYLAWS FOR THIRD READING AFTER PUBLIC HEARING
Bylaw No. 2534 OCP Amendment
Moved by Jangula and seconded by Phelps that “Official Community Plan Amendment Bylaw No. 2534, 2008” pass third reading.
Carried
Bylaw No. 2535 Zoning Amend
Moved by Theos and seconded by Phelps that “Zoning Amendment Bylaw No. 2535, 2008” pass third reading.
Carried
12.00 ADJOURNMENT
Moved by Phelps and seconded by Presley that the meeting now adjourn at 5:10 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 16th day of June, 2008
Mayor
Last Update :
Tuesday, September 07, 2010,10:10 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241