May 19, 2009 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Tuesday, May 19, 2009 at 4:00 p.m.
Attending:
Mayor: G. T. Phelps
Councillors: J. K. Ambler
L. V. Jangula
R-R. Leonard
D. S. McRae
J. M. Presley
M. Theos
Staff: S. Gray, Administrator
J. Ward, Manager of Corporate Administration
P. Crawford, Director of Planning Services
R. Wiwchar, Director of Community Services
T. Manthey, Director of Financial Services
The meeting was called to order at 4:00 p.m.
1.00 MINUTES
Moved by Presley and seconded by Jangula that the minutes of the Regular Council meeting held May 11, 2009 and be adopted.
Carried
3.00 DELEGATIONS
1. Karen Lai, Project Coordinator, Sparc BC
Karen Lai made a presentation regarding Access Awareness Day on June 6th, 2009 as well as the “Employing People with Disabilities” campaign by the Social Planning and Research Council of B.C.
4.00 COMMITTEE/STAFF REPORTS
Liquor Licence Change Fluid Bar & Grill
Moved by Presley and seconded by Theos that Council receive the application from Fluid Bar and Grill for a permanent change to its liquor licence; and
That notices be sent to property owners and businesses within a 100 metre radius of the subject property requesting input on the proposed licence change for Council consideration at the June 15, 2009 Council meeting.
Carried
CVRD Emergency Shelter Land Acquisition Bylaw no. 52 & 53
Moved by Ambler and seconded by Presley that the City of Courtenay support the adoption of Bylaw No. 52 being “Emergency Shelter and Supportive Housing Land Acquisition Service Establishment Bylaw No. 52, 2009” and “Emergency Shelter and Supportive Housing Land Acquisition Service Loan Authorization Bylaw No. 53, 2009”;
That the Comox Valley Regional District be advised of this resolution, and
That the annual requisition for this new service be funded from gaming revenue.
Carried
Canada Day Roadm Closures
Moved by Jangula and seconded by Leonard that Council receive the report on the closure of Fifth St. on July 1, 2009 between Lake Trail Rd. and Ryan Rd. from 9:30 a.m. to 12:30 p.m. and Fifth St. between Cliffe Ave. and Comox Rd. from 12:30 p.m. to 4:00 p.m.
Carried
Moved by McRae and seconded by Theos that Council approve the closure of Fifth St. on July 1, 2009 between Lake Trail Rd. and Ryan Rd. from 9:30 a.m. to 12:30 p.m. and Fifth St. between Cliffe Ave. and Comox Rd. from 12:30 p.m. to 4:00 p.m.
Carried
5.00 REPORTS AND CORRESPONDENCE FOR INFORMATION
Heritage Minutes
Moved by McRae and seconded by Presley that the Heritage Advisory Commission minutes of April 22, 2009 be received for information.
Carried
6.00 RESOLUTIONS OF COUNCIL
Incamera Meeting
Moved by Presley and seconded by McRae that under the provisions of Section 90(1)(e) of the Community Charter, notice is hereby given that a Special In-Camera meeting closed to the public, will be held May 19, 2009 at the conclusion of the Regular Council meeting.
Carried
7.00 UNFINISHED BUSINESS
Development Permit No. 0818 Days Inn Hotel
1. Moved by Leonard and seconded by Jangula that subject to resolution of the conditions outlined in item 3 of this resolution, that Council vary Zoning Bylaw No. 2500, 2007 to accommodate a 94 unit hotel building on the property legally described as Lot 3, Section 67, Comox District, Plan 35438, as follows:
a. Section 8.19.7 – Height of Buildings for the C-2 Zone, from 9.5 metres to 11.0 metres;
b. Section 6.2.3 – Building and Structure Height Exemptions, to allow a projection 2.5 metres above the roofline of the main building to accommodate a parapet structure no longer than 15.5 metres and no greater in area than 95 m2;
c. Section 8.19.11 – Landscaping and Screening for the C-2 Zone, from 4.5 metres to 1.8 metres along Kilpatrick Avenue;
d. Section 7.1.10 – Small Car Parking – from 9 small car spaces to 22 small car spaces;
2. That Development Permit with Variances No. 0818 to allow the construction of a 94-unit hotel building on the property legally described as Lot 3, Section 67, Comox District, Plan 35438, be issued to 101098812 Saskatchewan Ltd. subject to the following conditions:
a) Development in accordance with the plans, elevations and e-mail contained in Attachment Nos. 2-6;
b) Submission of landscape bonding in the amount of (125% x $205,400 =) $256,750;
c) Landscaping must be completed within six months of the date of issuance of the occupancy permit by the City;
d) No more than three signs, with a combined area of no more than 18.5 m2 may be mounted on the building as follows: one back-lit box sign facing Kilpatrick Avenue (the south west elevation) no more than 4.75 m2 in area; one back-lit box sign facing Cliffe Avenue (the north east elevation) no more than 4.75 m2 in area; and one back-lit box sign on the building’s parapet (on the north west elevation) no more than 9.0 m2 in area. The sign facing Cliffe Avenue must have low light levels;
e) Donation of public art ($30,000 cost) to the City of Courtenay to be placed in the public park strip between the subject property and Cliffe Avenue, in the form of a totem pole (or other large carving) designed and carved by a member of a local First Nations group, or if the local First Nations groups deem the proposed location to be inappropriate for a First Nations carving, then public art designed and created by a local artist;
i) In advance of issuance of a building permit, submission of bonding in the amount of $30,000 for the public art;
ii) In advance of issuance of an occupancy permit for the hotel, submission of a design, artist information, cost estimate from the artist, and a site plan for the public art to be located on public property to the satisfaction of the City, and completion and installation of the public art.
f) All building lighting must be full cut off, flat lens in accordance with the City’s Dark Skies Policy. All proposed lighting must be approved by the City prior to installation;
g) Parking and loading areas must be developed in accordance with Zoning Bylaw No. 2500, 2007, Division 7, Off-Street Parking and Loading Spaces;
h) Landscaping must include the following minimum depth of topsoil or amended organic soil on all landscaped areas of a property: shrubs – 450 mm; groundcover and grass – 300 mm; trees – 300 mm around and below the root ball;
i) Soft, subtle cornice/soffit lighting with maximum illumination no greater than 0.75 footcandles with a uniformity ratio of 3:1m; soffit lighting must be in compliance with the City’s Dark Skies Policy. In advance of installation of soffit lighting, the applicant may bring in a model showing a higher level of illumination and subject to staff review, illumination levels may be increased up to 2 footcandles with a uniformity ratio of 3:1 provided that in staff’s opinion the model shows that the illumination will be soft and subtle;
j) Installation of wood lattice panels on the northwest retaining wall, in accordance with a design submitted to the City’s satisfaction;
3. That prior to issuance of Development Permit with Variances No. 0818, the following outstanding items be provided to the satisfaction of the City:
(a) A plan showing no projecting sign on the building’s south elevation;
(b) A revised Traffic Study, as well as a plan showing any required revisions to the landscape plan on the subject property, or other properties, to address sightline issues identified in the Traffic Study;
(c) A design for the trail connection from the subject property to the sidewalk on Cliffe Avenue (trail construction to be at the developer’s cost);
(d) A design for three back-lit box signs, with a combined area of no more than 18.5 metres, as follows two signs no more than 4.75 m2 in area; and one sign no more than 9.0 m2 in area, as well as specifications for light levels for the sign facing Cliffe Avenue;
(e) A drawing showing a screen of 5 wood lattice panels across the retaining wall, as per the e-mail contained in Attachment No. 6.
Carried
9.00 NEW BUSINESS
.01
Regional District Appointments
Moved by McRae and seconded by Ambler that the appointment of Councillor McRae to the Comox Valley Regional District Board of Directors be rescinded effective June 1, 2009; and
That Councillor Presley be appointed to the Comox Valley Regional District Board of Directors effective June 1, 2009.
Carried
Banning Plastic Grocery Bags
Moved by Presley and seconded by Leonard that staff provide a report to Council regarding banning of plastic shopping bags in the City of Courtenay.
Carried
10.00 BYLAWS
Bylaw No. 2580 Traffic Amendment
Moved by Presley and seconded by Jangula that “Traffic Regulation Amendment Bylaw No. 2580, 2009” be finally passed and adopted.
Carried
Bylaw No. 2581 MTI Amend
Moved by McRae and seconded by Presley that “Municipal Ticket Information Amendment Bylaw No. 2581, 2009” be finally passed and adopted.
Carried with Councillor Leonard opposed
Bylaw No. 2568 OCP Amendment
The meeting recessed at 4:55 p.m. to conduct the Public Hearing in relation to Official Community Plan Bylaw No. 2568, 2009.
The meeting reconvened at 5:23 p.m.
Moved by Jangula and seconded by Presley that “Official Community Plan Amendment Bylaw No. 2568, 2009 pass third reading.
Carried
11.00 COUNCIL MEMBER ROUNDTABLE
Councillor Jangula reviewed his attendance at the following events:
Ø Highland Games
Ø Cumberland Empire Days celebrations
Councillor Leonard outlined her attendance at the CV Sewer Commission meeting
Councillor Ambler outlined his attendance at the following events:
Ø Public Works Yard barbeque
Ø Bike to work Week
Councillor Ambler reviewed the following upcoming events:
Ø Firefighter Combat Challenge May 23/24
Ø Cadet Parade May 23
Mayor Phelps reviewed the Cops For Cancers Tour de Rock event scheduled for Saturday May 23
12.00 ADJOURNMENT
.01
Moved by Jangula and seconded by Presley that the meeting now adjourn at 5:50 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 1st day of June, 2009
Mayor
Last Update :
Wednesday, November 18, 2009,8:31 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241