May 4, 2009 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Monday, May 4, 2009 at 4:00 p.m.
Attending:
Mayor: G. T. Phelps
Councillors: J. K. Ambler
L. V. Jangula
R-R. Leonard
D. S. McRae
M. Theos
Staff: S. Gray, Administrator
J. Ward, Manager of Corporate Administration
P. Crawford, Director of Planning Services
R. Wiwchar, Director of Community Services
T. Manthey, Director of Financial Services
K. Lagan, Director of Operational Services
K. Foisy, Planning Technician
The meeting was called to order at 4:00p.m.
1.00 MINUTES
Moved by Jangula and seconded by McRae that the minutes of the Regular Council meeting held April 20, 2009 and Committee of the Whole noted of April 27, 2009 be adopted.
Carried
3.00 DELEGATIONS
1. Representatives from the Days Inn, 3070 Kilpatrick Avenue
Tom Dishlevoy, Grant Smith, Alan Fletcher, William Smith, and Dave Hartman made a presentation regarding the proposed new Days Inn Hotel at 3070 Kilpatrick Avenue.
4.00 COMMITTEE/STAFF REPORTS
Building Bylaw Amendment House Moving
Moved by McRae and seconded by Jangula that “Building Amendment Bylaw No. 2576, 2009” proceed to first, second and third reading.
Carried
OCP/Zoning Amendment 4741,4767,4779 Headquarters Rd
Moved by McRae and seconded by Theos
That Bylaw No. 2577, (OCP Amendment Bylaw No. 2577, 2009), to amend the designation of that portion of the property legally described as Lot 4, Section 18, Comox District, Plan 7178 shown in bold outline on the map contained in Attachment No. 2, from Suburban Residential to Commercial proceed to First and Second Reading;
That Bylaw No. 2578, (Zoning Amendment Bylaw No. 2578, 2009), to rezone from Residential One A Zone (R-1A) to Commercial Two A (C-2A) that portion of the property legally described as Lot 4, Section 18, Comox District, Plan 7178 shown in bold outline on the map contained in Attachment No. 2, and to rezone from Residential One A Zone (R-1A) and Commercial Two Zone (C-2) to Residential One A Zone (R-1A) the property legally described as Lot 1, Section 18, Comox District, Plan 5456 Except Parcel A (DD 379448-I) as shown on the map contained in Attachment No. 3, proceed to First and Second Reading;
That Bylaw No. 2579, (OCP Amendment Bylaw No. 2579, 2009), to amend the designation of that portion of the property legally described as Lot 4, Section 18, Comox District, Plan 7178 shown in bold outline on the map contained in Attachment No. 2, from Commercial to Suburban Residential proceed to First and Second Reading;
That, in accordance with Section 882 of the Local Government Act, Council has considered Bylaw No. 2577 (OCP Amendment Bylaw No. 2577, 2009) and Bylaw No. 2579 (OCP Amendment Bylaw No. 2579, 2009) in conjunction with the current Financial Plan of the City and the Solid Waste Management Plan of the Regional District;
That Council direct staff to schedule and advertise a statutory public hearing with respect to Official Community Plan Bylaw No. 2577, 2009, Zoning Amendment Bylaw No. 2578, 2009, and Official Community Plan Bylaw No. 2579, 2009 on June 1, 2009 at 5:00 p.m. in City Hall Council Chambers.Carried
Development Permit No. 0818 3070 Kilpatrick Avenue
Moved by Theos and seconded by McRae
1. That notice be given to the adjacent property owners of proposed Development Permit with Variances No. 0818 as outlined below, and that the application be returned to Council on May 19, 2009;
2. That, subject to public input and resolution of the conditions outlined in item 4 of this resolution, that Council vary Zoning Bylaw No. 2500, 2007 to accommodate a 94 unit hotel building on the property legally described as Lot 3, Section 67, Comox District, Plan 35438, as follows:
a. Section 8.19.7 – Height of Buildings for the C-2 Zone, from 9.5 metres to 11.0 metres;
b. Section 6.2.3 – Building and Structure Height Exemptions, to allow a projection 2.5 metres above the roofline of the main building to accommodate a parapet structure no longer than 15.5 metres and no greater in area than 95 m2;
c. Section 8.19.11 – Landscaping and Screening for the C-2 Zone, from 4.5 metres to 1.8 metres along Kilpatrick Avenue;
d. Section 7.1.10 – Small Car Parking – from 9 small car spaces to 22 small car spaces.
3. That, subject to public input regarding the proposed variance, Development Permit with Variances No. 0818 to allow the construction of a 94-unit hotel building on the property legally described as Lot 3, Section 67, Comox District, Plan 35438, be issued to 101098812 Saskatchewan Ltd. subject to the following conditions:
a) Development in accordance with the plans, elevations and e-mail contained in Attachment Nos. 2-6;
b) Submission of landscape bonding in the amount of (125% x $205,400 =) $256,750;
c) Landscaping must be completed within six months of the date of issuance of the occupancy permit by the City;
d) No more than three signs, with a combined area of no more than 18.5 m2 may be mounted on the building as follows: one back-lit box sign facing Kilpatrick Avenue (the south west elevation) no more than 4.75 m2 in area; one back-lit box sign facing Cliffe Avenue (the north east elevation) no more than 4.75 m2 in area; and one back-lit box sign on the building’s parapet (on the north west elevation) no more than 9.0 m2 in area. The sign facing Cliffe Avenue must have low light levels;
e) Donation of public art ($30,000 cost) to the City of Courtenay to be placed in the public park strip between the subject property and Cliffe Avenue, in the form of a totem pole (or other large carving) designed and carved by a member of a local First Nations group, or if the local First Nations groups deem the proposed location to be inappropriate for a First Nations carving, then public art designed and created by a local artist;
i) In advance of issuance of a building permit, submission of bonding in the amount of $30,000 for the public art;
ii) In advance of issuance of an occupancy permit for the hotel, submission of a design, artist information, cost estimate from the artist, and a site plan for the public art to be located on public property to the satisfaction of the City, and completion and installation of the public art.
f) All building lighting must be full cut off, flat lens in accordance with the City’s Dark Skies Policy. All proposed lighting must be approved by the City prior to installation;
g) Parking and loading areas must be developed in accordance with Zoning Bylaw No. 2500, 2007, Division 7, Off-Street Parking and Loading Spaces;
h) Landscaping must include the following minimum depth of topsoil or amended organic soil on all landscaped areas of a property: shrubs – 450 mm; groundcover and grass – 300 mm; trees – 300 mm around and below the root ball;
i) Soft, subtle cornice/soffit lighting with maximum illumination no greater than 0.75 footcandles with a uniformity ratio of 3:1m; soffit lighting must be in compliance with the City’s Dark Skies Policy. In advance of installation of soffit lighting, the applicant may bring in a model showing a higher level of illumination and subject to staff review, illumination levels may be increased up to 2 footcandles with a uniformity ratio of 3:1 provided that in staff’s opinion the model shows that the illumination will be soft and subtle;
j) Installation of wood lattice panels on the northwest retaining wall, in accordance with a design submitted to the City’s satisfaction.
4. That prior to issuance of Development Permit with Variances No. 0818, the following outstanding items be provided to the satisfaction of the City:
(a) A plan showing no projecting sign on the building’s south elevation;
(b) A revised Traffic Study, as well as a plan showing any required revisions to the landscape plan on the subject property, or other properties, to address sightline issues identified in the Traffic Study;
(c) A design for the trail connection from the subject property to the sidewalk on Cliffe Avenue (trail construction to be at the developer’s cost);
(d) A design for three back-lit box signs, with a combined area of no more than 18.5 metres, as follows two signs no more than 4.75 m2 in area; and one sign no more than 9.0 m2 in area, as well as specifications for light levels for the sign facing Cliffe Avenue;
(e) A drawing showing a screen of 5 wood lattice panels across the retaining wall, as per the e-mail contained in Attachment No. 6.
Carried
South Courtenay Local Area Plan
Moved by Theos and seconded by Amber that Council consider the proposed amendments to the City of Courtenay Official Community Plan Bylaw No. 2387, 2005 to add the South Courtenay Local Area Plan.
That Bylaw No. 2568, 2009, the South Courtenay Local Area Plan proceed to 1st and 2nd reading; and
That Council direct staff to schedule and advertise a statutory public hearing with respect to Official Community Plan Amendment Bylaw No. 2568, 2009 on May 19, 2009 at 5:00 p.m. in the City Hall Council Chambers
Carried
Lawn Bowling Club Agreement
Moved by McRae and seconded by Theos that subsequent to publication of notice, Council approve the Courtenay Lawn Bowling Club User Agreement for the use of the municipally owned property located at the lawn Bowling Facilities on lands being a portion of Lot A, Section 66, Comox District, Plan 29801, Except Part Plan 45247; and
That the Mayor and Manager of Corporate Administration be authorized to execute the agreement on behalf of the City.
Carried
5.00 REPORTS AND CORRESPONDENCE FOR INFORMATION
Police Report
Moved by McRae and seconded by Jangula that the Police Report for March 2009 be received for information.
Carried
New Municipal Detachment
Moved by Ambler and seconded by Jangula that letter from RCMP Deputy Commissioner Gary D. Bass regarding a new municipal detachment in Courtenay be received for information; and
That a copy of the letter be forwarded to the Town of Comox.
Carried
6.00 RESOLUTIONS OF COUNCIL
InCamera Meeting
Moved by Theos and seconded by McRae that under the provisions of Section 90(1)(c) of the Community Charter, notice is hereby given that a Special In-Camera meeting closed to the public, will be held May 4, 2009 at the conclusion of the Regular Council meeting.
Carried
10.00 BYLAWS
Bylaw No. 2577 OCP Amendment
Moved by Leonard and seconded by Theos that “Official Community Plan Amendment Bylaw No. 2577, 2009” pass first and second reading.
Carried
Bylaw No. 2578 Zoning Amendment
Moved by McRae and seconded by Leonard that “Zoning Amendment Bylaw No. 2578, 2009” pass first and second reading.
Carried
Bylaw No. 2579 OCP Amendment
Moved by Leonard and seconded by Theos that “Official Community Plan Amendment Bylaw No. 2579, 2009” pass first and second reading.
Carried
Bylaw No. 2568 OCP Amendment
Moved by Theos and seconded by McRae that “Official Community Plan Amendment Bylaw No. 2568, 2009” pass first and second reading.
Carried
Bylaw No. 2573 Financial Plan
Moved by McRae and seconded by Leonard that “2009-2013 Financial Plan Bylaw No. 2573, 2009” pass first, second and third reading.
Carried
Bylaw No. 2574 Tax Rates Bylaw
Moved by Leonard and seconded by McRae that “Tax Rates Bylaw No. 2574, 2009” pass first, second and third reading.
Carried
Bylaw No. 2576 Building Amendment
Moved by McRae and seconded by Jangula that “Building Amendment Bylaw No. 2576, 2009” pass first, second and third reading.
Carried
11.00 COUNCIL MEMBER ROUNDTABLE
Councillor Theos outlined his attendance at the Battle of the Atlantic Memorial Service
Councillor Leonard outlined her attendance at the following events:
Ø Earth Day festivities at Simms Park
Ø Komoks Band Aboriginal Awareness workshop
Ø Parcel Tax Review Panel
Councillor Jangula reviewed his attendance at the Youth for Christ Annual Fundraiser
Councillor Ambler outlined his attendance at the Comox Valley Airforce Museum Fundraiser
Mayor Phelps reviewed his attendance at the following events:
Ø Komoks Band Aboriginal Awareness workshop
Ø Comox Valley Regional District meetings
Ø B.C. Multiple Sclerosis Society flag raising
Ø Ladies of the Royal Purple flag raising
Ø Visit to the Comox Valley by Colin Hansen
Ø Courtenay Lawn Bowling season opening
12.00 ADJOURNMENT
Moved by Jangula and seconded by McRae that the meeting now adjourn at 5:08 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 11th day of May, 2009
Mayor
Last Update :
Tuesday, September 07, 2010,10:10 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241