September 2, 2008 Council Meeting Minutes
Minutes of a Regular Council Meeting held in the City Hall Council Chambers, Courtenay B.C., on Tuesday, September 2, 2008 at 4:00 p.m.
Attending:
Mayor: S. L. Winchester
Councillors: L. V. Jangula
R-R. Leonard
D. S. McRae
G. T. Phelps
M. Theos
Staff: S. Gray, Administrator
S. Karvalics, Executive Assistant
K. Lagan, Director of Operational Services
P. Crawford, Director of Planning Services
T. Manthey, Director of Financial Services
R. Wiwchar, Director of Community Services
The meeting was called to order at 4:00 p.m.
1.00 MINUTES
Moved by Phelps and seconded by Theos that the minutes of the Regular Council meeting held August 18, 2008 be adopted.
Carried
3.00 DELEGATIONS
1. Ron Webber, Red Friday
Ron Webber, Freeman of the City gave an overview of the sequence of events pertaining to the Red Friday Parade on September 12, 2008 in support of troops in Afghanistan.
2. Krista Kaptein, Comox Valley Project Watershed Society
Krista Kaptein and Don Castleton briefed Council on the upcoming Symposium on Restoring the Courtenay River Estuary taking place on October 3 and 4, 2008.
3. John Van Egmond, Central Builders, re: 6th Street Traffic Signals
John Van Egmond, Central Builders was present to encourage Council to consider their earlier request and direct that the left turn signal be turned on at 6th Street. He expressed that the intersection is dangerous and causes drivers to make risky manoeuvres. He asked that the voices of the people be heard.
Sheila an employee with Central Builders advised Council that she was on the front line listening to the public’s concerns and how passionate they were to sign the petition which received over 1000 signatures to activate the left turning light.
4. Harold Long, Inca Ventures, re: Stephens Place Development
Harold Long, Inca Ventures spoke on the application for Development Variance Permit regarding a development on Stephens Place.
4.00 COMMITTEE/STAFF REPORTS
DP No. 0703 170 centennial drive
Moved by Leonard and seconded by Jangula that Development Permit No. 0703 for 170 Centennial Drive be postponed to the September 8, 2008 Council meeting.
Carried
’09 Permissive Exemptions
Moved by McRae and seconded by Theos that Council consider the proposed list of permissive exemptions from taxation and the proposed respective exemption terms and percentage exemption levels;
That Council direct staff to prepare the 2009 permissive tax exemption bylaws based on the list; and
That statutory notice of the proposed permissive exemption bylaws pursuant to Section 227 of the Community Charter be published for two consecutive weeks prior to final adoption of the bylaws.
Carried
Moved by Leonard and seconded by McRae that staff research the types of daycares and the impact of providing permissive exemption for the year 2010.
Carried
Parade Permit Red Friday
Moved by Jangula and seconded by McRae that Council approve the issuance of a parade permit for Red Friday in support of troops in Afghanistan for Friday, September 12, 2008;
That the normal insurance request for the City be waived as this is an event proposed by Ron Webber, Freeman of the City; and
That Fifth Street be temporarily closed between Harmston Avenue and Lewis Park between 5:30 p.m. to 6:00 p.m. on Friday, September 12, 2008.
Carried
Road Widening 18th st to 21st
Moved by Jangula and seconded by Phelps that Council financially support the road widening project on Cliffe Avenue (Highway 19A) between 18th Street and 21st Street; and
That the Ministry of Transportation and Infrastructure include this project as a priority in their 2009/2010 Capital Work Plan.
Carried
The meeting recessed at 4:57 p.m. in order to conduct a Public Hearing.
The meeting reconvened at 5:04 p.m.
East Courtenay Traffic Calming
Moved by Phelps and seconded by McRae that Council receive the report from Ward Consulting on the four remaining issues on Hobson Avenue, Hawk Drive, Valley View Drive/Mallard Drive and Malahat Drive/Arrowsmith Drive.
Carried
Mayor Winchester pursuant to Section 39 of the Procedure Bylaw brought back to the table the following motion from the August 18, 2008 Council meeting:
Moved by Phelps and seconded by Jangula that speed humps be installed on Hawk Drive at each end of Hawk Glen Park.
Moved by Leonard and seconded by Theos that the original motion be amended to include the recommendations contained in the East Courtenay Traffic Calming Review Study prepared by Ward Consulting Group.
The Amendment to the motion was Carried
The motion as amended was Carried with Mayor Winchester and Councillor McRae opposed
Cliffe Ave and 6th Street Traffic Signals
Moved by McRae and seconded by Leonard that Council receive the report on the “Cliffe Avenue/6th Street Traffic Signals – Left Turn” from Ward Consulting; and
That the left turn signal for south to east bound traffic at the Cliffe Vanue/6th Street traffic signal not be activated at this time.
Carried
Moved by McRae and seconded by Leonard that the proposed modifications to the intersection at 6th Street and Cliffe Avenue as recommended by Ward Consulting Group be approved and that work commence as soon as feasible and further that staff provide a report to Council six months after the modifications are completed to update Council if there are any improvements to the intersection.
Carried with Councillor Jangula opposed.
Building Permit Activity Report January-June
Moved by Theos and seconded by McRae that the Building Permit Activity Report for January to June 2008 be received for information.
Carried
7.00 UNFINISHED BUSINESS
DVP No. 0813 Mathot Homes Ltd
Moved by Theos and seconded by McRae that Development Variance Permit No. 0813 be issued to Mathot Homes Ltd., to provide relief from the City of Courtenay Subdivision Control Bylaw No. 1401, 1986 and amendments thereto, to allow construction of a cul de sac as a dead end roadway, for Lot A, Section 15, Comox District, Plan 17839, Except Part in Plan 43730 (Stephens Place), as outlined in Schedule No. 1.
Carried
DP No. 0809 DVP No. 0806 2850 Piercy Ave
Moved by Leonard and seconded by Theos that Development Permit No. 0809, to allow construction of nine townhouse units at 2850 Piercy Avenue (Lot 1, Section 67, Comox District, Plan VIP84915), as shown on Schedule Nos. 2-7 be received and issued subject to issuance of DVP No. 0806; and
That Development Variance Permit No. 0806, to accommodate a 9 unit townhouse development at 2850 Piercy Avenue (Lot 1, Section 67, Comox District, Plan VIP84915) be issued subject to variances to the R-3A zone are as follows:
a) Vary the maximum height from 5.0m to 9.15m;
b) Vary the minimum landscape area along the NW property line from 3.0 metres to 1.75 metres;
c)Vary the minimum landscape area along the SE property line 29th Street from 7.5m to 2.45m;
d)Vary the minimum landscape area along the SW property line (adjacent to the public pathway) from 4.5m to 0.0m;
e)Vary parking spaces from 21 spaces to 18 spaces;
f)Vary the location of the front lot line from the SE lot line (adjacent to 29th Street) to the SW lot line (adjacent to the public walkway);
g)Vary the NW side yard setback for the lot shown as Phase 1 on the plan contained in Schedule No. 2 from 4.5m to 2.6m;
h)Vary the SE side yard setback for the lot shown as Phase 2 on the plan contained in Schedule No. 2 from 4.5m to 2.8m;
i) Vary the NW side yard setback for the lot shown as Phase 3 on the plan contained in Schedule No. 2 from 4.5m to 1.25m;
j) Vary the SE side yard setback for the lot shown as Phase 3 on the plan contained in Schedule No. 2 from 4.5m to 1.6m.
That conditions of Development Permit 0809 and Development Variance Permit No. 0806 be as follows:
a) Submission of landscape bonding in the amount of $74,675.00;
b) Submission of design specifications to the City’s satisfaction for a cedar noise attenuation fence and installation of this fence along the SE property boundary (adjacent to 29th Street);
c) Submission of design specifications to the City’s satisfaction for a chain link fence and installation of this fence along the NE property boundary (adjacent to the railway ROW);
d) Compliance with the recommendations and conclusions of the “Piercy Avenue Tree Retention Report” prepared by Mumby’s Tree Services Ltd. and dated April 3, 2008 (including the steps outlined in Table 3.3 of the report), as contained in Schedule No. 5, and in advance of issuance of an occupancy permit, submission of written confirmation from the owner that a tree management plan has been included in the strata’s bylaws, and written confirmation from the arborist that the recommendations and conclusions have been complied with;
e) Materials and colours in accordance with the specifications contained in Schedule No. 6, including a different colour scheme for each building, proposed final choices to be reviewed by staff;
f) 4” trim to be installed around garage doors and windows on the front of buildings only.
Carried
9.00 NEW BUSINESS
Watershed Symposium Waive Rental Fees
Moved by McRae and seconded by Leonard that staff prepare a report on waiving the facility rental fees for the upcoming Heart of the Watershed Symposium.
Carried
Procedure Bylaw
Mayor Winchester reviewed the Council Procedure Bylaw regarding late items being introduced at Council meetings.
Sustainable Development Plan Contracts
Sustainable Development Plan – Award of Contracts HB Lanarc and Roycroft Consulting
Resolution from the August 26, 2008 Comox Valley Regional District Board meeting:
THAT a contract in the amount of $275,000 (plus GST) be awarded to HB LANARC for the preparation of a sustainable development plan for the Comox Valley the funding for which has been approved in the 2008 to 2012 financial plan for regional growth strategy;
AND FURTHER THAT a contract in the amount of $70,000 (plus GST) be awarded to Roycroft Consulting Services to provide process management services for the sustainability development plan project.
Moved by McRae and seconded by Jangula that Council request the Comox Valley Regional District to delay the signing of contract documents regarding Stage 2 – Sustainability Study until there is a determination made by the Board on funding formula and the level of commitment by all local government partners.
Carried
10.00 BYLAWS
Bylaw No. 2552 Zoning Amend
Moved by Leonard and seconded by Theos that “Zoning Amendment Bylaw No. 2552, 2008” pass third reading.
Carried
12.00 ADJOURNMENT
Moved by Phelps and seconded by Jangula that the meeting now adjourn at 6:30 p.m.
Carried
CERTIFIED CORRECT
Manager of Corporate Administration
Adopted this 8th day of September, 2008
Mayor
Last Update :
Tuesday, September 07, 2010,10:10 AM
City of Courtenay, 830 Cliffe Avenue, Courtenay, B.C. V9N 2J7 Tel.(250) 334-4441 Fax. (250) 334-4241