Legislative Services Coordinator

The City

The City of Courtenay is situated on the east coast of central Vancouver Island, within the traditional lands of the K'ómoks First Nation. Accessible by land, sea or air, Courtenay is a culturally diverse community that offers supernatural beauty at its doorstep. The City (approximate population 25,000) is the urban and cultural hub of the larger community, the Comox Valley (approximate population 65,000).

The City is governed by a Mayor and six Councillors. The Chief Administrative Officer (CAO) is responsible to Council for managing all City operations. The Corporate Services Department is one of seven departments reporting to the CAO. Our organization's culture is demonstrated by ourCorporate Mission and Core Values.

The Opportunity

The Legislative Services Coordinator requires the ability to establish and maintain effective working relationships with elected officials, colleagues across the organization and the public. The Legislative Services Coordinator will possess a thorough understanding of the statutory requirements and administrative functions of a municipal government, acts with tack and diplomacy, maintains confidentiality, performs a wide range of tasks under tight deadlines, and undertakes the statutory duties of the Deputy Corporate Officer in their absence. The Legislative Services Coordinator is responsible for specialized administrative services; preparing bylaws and policies, coordinating Council meetings and Public Hearings – and providing related legislative support, coordinates routine insurance claim processes, coordinates FOI requests, coordinates and compile Council correspondence processes, and maintains the department’s records and information management systems.

The Successful Candidate Will Have: 

• A degree in Business Administration, Public Administration, Local Government Administration, Political Science or an equivalent combination of education and experience.
• A Certificate in Local Government Service Delivery or higher preferred.
• A minimum of 4 years of progressive experience in a local government setting.
• Thorough knowledge of the role and function of local government, the Local Government Act, Community Charter, Freedom of Information and Protection of Privacy Act, the Election Act, and other legislation and regulations which apply to this position.
• Thorough knowledge of Roberts' Rules of Order and the Council Procedure Bylaw
• Considerable knowledge and experience with records and information management principles and practices, and related processes and systems, e.g. BC Local Government Management Association (LGMA) records management program.
• Skill in dealing openly, tactfully and sensitively in a variety of situations and responds effectively to emotional triggers in self and others. Influences by appreciating what’s meaningful to others, and can build trust and common understanding.  Employs a high degree of social awareness and skill in interactions with others.
• Proficient with MS Office Programs, including Word, Excel, Outlook, and Power Point
• Superior interpersonal, communication (oral & written), organizational, time-management, research, analytical, problem solving, and decision-making skills
• Considerable knowledge of public relations and/or organizational communication strategies
• Sound knowledge of budget preparation and control
• Ability to effectively manage priorities and meet statutory and council deadlines
• Ability to read and interpret legislation and legal opinions, carry out research, prepare complex reports, correspondence and other documentation.
• Ability to apply tact and diplomacy in working effectively with elected officials, staff, media and the public
• Valid BC Class 5 Drivers License
• Criminal Records Check

This temporary (up to 18-months) full-time position is available soon. 

If you have the qualifications along with the passion to help Courtenay be the most livable City in British Columbia, then submit a resume outlining how you meet the qualifications with a covering letter clearly marked “Application – Legislative Services Coordinator”.  To submit your application, click on the “Apply” button below. 

We thank all applicants for their interest, but only those short listed will be contacted.

No additional documents available for this post.