Before the Public Hearing Starts
If you wish to address a Public Hearing, take the following steps before commencement of the public hearing:
- For greater effectiveness and clarity, you are encouraged to submit your presentation in writing, to the City Clerk, either before the public hearing, or at the Public Hearing
- If a Speaker's List is used, be sure to print your name and address on the list
- If a Speaker's List is not being used, wait until you are recognized by the Chair
Speaking at the Public Hearing
The Chair will open the Public Hearing, and the applicant for the proposed land use change will have the first opportunity to address the hearing. The Chair will then call for representation from the public, calling names in order from the Speaker's List. When everyone on the list has spoken, then others may speak when recognized by the Chair.
If a Speaker's List is not used, individuals may speak at random, when recognized by the Chair.
Begin your comments by clearly stating your name and address. Direct comments to the Chair, specifically related to the subject of the bylaw. You may not debate a point of view expressed by other speakers.
Members of Council may ask questions of you following your presentation to seek clarification on points you have raised. However, the main function of a public hearing is to listen to your views. Council will not debate the merits of a proposed bylaw nor enter dialogue with the public at the hearing.
You must direct a request to the Chair if you wish to seek clarification on statements made by a previous speaker before making your presentation. The Chair will decide whether the previous speaker should have an opportunity at that time to clarify the point raised.
No member of the public who deems an interest in his or her property is affected will be, nor should feel discouraged, intimidated, or otherwise prevented from making their views known. Those in attendance at the public hearing will refrain from applause, or other expressions of emotion, whether in favour of, or opposition to, any particular application or argument. Inappropriate language, outbursts or criticisms aimed at individuals or groups are not allowed.
Following a public hearing, the meeting notes are available by request. To request Public Hearing notes, please email firstname.lastname@example.org
Read the City of Courtenay's official Public Hearing Policy [PDF - 14 KB]