Planning a project in Courtenay?
A pre-application meeting helps you understand what is required before you submit a formal application.
Whether you are a homeowner exploring options or a development team preparing a large project, this meeting gives you clarity early in the process. It helps identify potential issues, confirm the right applications, and outline next steps.
Pre-application meetings are advisory only and do not guarantee approval.
Why request a pre-application meeting?
A pre-application meeting allows you to:
- Confirm which applications are required
- Understand submission requirements
- Identify technical studies that may be needed
- Discuss applicable policies and bylaws
- Reduce delays during formal review
- Ask questions before investing further time and resources
Early conversations save time and reduce uncertainty.
When a pre-application meeting is required
A meeting is typically required for:
- Official community plan (OCP) amendment
- Zoning amendment
- Subdivision
- Development permit (DPA-1 large buildings)
- Development permit (DPA-2 form and character)
- Development permit (DPA-3 farm protection)
- Development permit (DPA-4 environmental)
- Development permit (DPA-5 hazardous conditions – steep slopes)
- Development variance permit (minor or major)
If you are unsure whether your project requires a meeting, contact planning before submitting an application. We are happy to help.
How to prepare
To make the meeting productive and avoid delays, please prepare the following information.
Before you submit an application
- Review relevant zoning, policies, and bylaws.
- Consider how your proposal complies with applicable regulations.
- Ensure drawings and supporting materials are consistent and accurate.
The applicant or registered professional is responsible for submitting complete and consistent materials. Applications with significant inconsistencies may be returned without review.
Information to submit in advance
Please submit materials in PDF format at least one week before the meeting.
Required:
- Proposed application type
- Civic address and legal description
- Owner or strata authorization, if applicable
- Current land survey prepared by a certified surveyor
- Preliminary site plan
- Development permit compliance checklist, if applicable
- Written summary of the proposal
- List of questions for staff
Optional but helpful:
- Preliminary architectural drawings
- Landscape concept
- Servicing or civil concept
- Recent title search
The more information you provide, the more detailed feedback staff can offer.
What to expect at the meeting
During the meeting:
- You will describe your proposal.
- Staff will provide preliminary comments.
- We will discuss requirements, timelines, and next steps.
Our goal is to provide clear direction so you can move forward with confidence.
How to schedule a pre-application meeting
Email planning@courtenay.ca to request a pre-application meeting.
Include:
- Property address
- Proposed application type
- Brief description of the project
- Your availability
Staff will confirm next steps and scheduling options.